EVENT FORM


Please take time to answer every question and fill in details to help us best schedule and plan for your event. All fields with a (*) are required information to be filled in. Be sure to look ahead, 6 months out is ideal to get all of your event forms filled out and turned in to make sure all needs and areas are covered. Thank you!


CONTACT INFORMATION
Your Name *
Your Name
Your Phone *
Your Phone
What Is The Date Of Your Event? *
What Is The Date Of Your Event?
What Time Will Your Event Begin? *
What Time Will Your Event Begin?
What Time Will Your Event End? *
What Time Will Your Event End?
Select the Grace Staff Member that will be present at event, and in charge of shutting down building, turning off lights, locking doors, and setting alarm.
(Person listed must be approved by a staff member listed above)
(I.E. - Egg Hunt, Rehearsal Dinner, Tapestry, Choral Performance, Pine-Wood Derby, etc.)
Event Leader/Coordinator *
Event Leader/Coordinator
Who is the key point of contact person overseeing all details and planning the event? (If same please type SAME)
Event Leader/Coordinator Phone:
Event Leader/Coordinator Phone:
(If same please leave blank)
EVENTS DETAILS
What Room(s) Do You Need Reserved? *
How Does The Room Need To Be Set? *
(Please check all that apply)
SPECIAL REQUESTS
(If none, please skip to next section)
If Staff Assistance Is Needed For Setup That You Or Your Team Will Not Be Taking Care Of, Please List Details Below. (Examples: How does stage need to be setup, Please give a total number of seats you need set up, If any 8' tables please list quantity, If any round tables please list quantity, If round table seating please list how many seats per table...)
Audio, Media & Lighting Requests
Audio (Sound, Speakers, Equipment) *
Media (Cameras, Video, Projectors, Screens) *
Lighting *
(Number of microphones, packs, monitors, etc.)
Agreement *
(If you will be needing to use Grace Fellowship's Audio, Media or Lighting Equipment, an approved Grace Audio/Media/Lighting Engineer will be required to be hired for the event and any rehearsals leading into. Details will be provided after submitting this form. - If this is a Church-Wide Event, please select below)
Facility NEEDS
If you need assistance with any exterior doors being unlocked, please list which doors: *
What Time Would You Need Doors Unlocked?
What Time Would You Need Doors Unlocked?
Clean-Up *
Agreement
(If needing assistance with clean-up please select below, otherwise skip to next section)
ADDITIONAL NEEDS
PREVIEW MATERIAL
* Please review all fields and information provided above before submitting. Once completed, please click on the button below.